APNIC EC ELECTION - VOTING & PROXY

Voting

Only organizations with a current APNIC Member account are eligible to vote in EC elections online through MyAPNIC or on site at the Annual General Meeting (AGM).

Voting entitlements

Voting entitlements are only available to individuals who are Corporate Contacts, or authorized contacts with voting rights given by the Corporate Contact.

On-site voting

Onsite voting takes place during the APNIC AGM on Wednesday, 28 February 2018 from 09:00 - 14:00 (UTC +5:45)* at the Yak & Yeti Hotel, Kathmandu.

Corporate Contacts, contacts with voting rights, or appointed proxies can collect ballot papers at 08:30 (UTC +5:45)* from the Voting Desk.

If you would like to vote but cannot attend the AGM in Kathmandu, Nepal, there are two options that enable you to vote in the EC elections:

Online voting

Online voting is only available to APNIC Members via MyAPNIC. To cast votes online, you need to set up TOTP for MyAPNIC or have a valid APNIC certificate installed in your browser.

Online voting opens on Wednesday, 14 February 2018 and closes on Monday, 26 February 2018 at 9:00 (UTC +5:45).

Proxy appointment

Corporate Contacts may appoint a proxy to vote on site on their behalf. The proxy holder need not be from the Member organization, but must be registered to attend the AGM in person.

Proxy forms will be emailed to all Corporate Contacts at least two weeks before an election. Proxies can be submitted online via MyAPNIC or by printing and signing a Proxy Appointment Form and faxing it or emailing a scanned copy to the APNIC Secretariat.

Important information about the Proxy Appointment Form

  1. Only APNIC Member’s Corporate Contacts may appoint a proxy. The proxy appointment is valid only after the APNIC Secretariat has sent an acknowledgement to the Corporate Contact, confirming that the proxy appointment is valid.
  2. The proxy appointment may be made to any person who is a registered and paid conference delegate.
  3. The proxy appointment form will only be valid if:
    1. It is submitted during the time the proxy appointment is open; and
    2. All fields are completed correctly and signed by the Corporate Contact; and
    3. The Member account status is open
  4. Proxy appointment forms that do not meet all the requirements of paragraph 3 above will be rejected, and there will be no opportunity to make any correction to an invalid proxy appointment form. A new proxy appointment form may be submitted during the time the proxy appointment is open.
  5. Please retain the original copy of the form for verification purposes for at least seven days after the APNIC Annual General Meeting.
  6. Proxy appointment closes on Monday 26 February 2018, at 09:00 (UTC +5:45). Any proxy sent to us after this date will not be valid.

How to submit proxy appointment

  • By email – Please complete, and sign the proxy form and send a scanned copy to helpdesk@apnic.net (subject line: APNIC 45 EC election).
  • By fax – Please complete and sign the proxy form and return it by fax to +61-7-3858-3199.
  • Online – You must login to MyAPNIC using two-factor authentication, using either:

*On-site voting commences when the Election Chair announces the start of the voting.